Welcome to www.helpguide.org (the “Site”), owned and operated by Helpguide.org International (“HelpGuide”, “We”, “Us”, “Our”). Your privacy is important to Us. It is HelpGuide’s policy to respect your privacy and comply with any applicable law and regulation regarding any personal information We may collect about users of the Site, “User(s), “You”, “Yourself”, or “Your”), including across the Site and other sites We own and operate.
Personal information is any information about You which can be used to identify You. This includes information about You as a person (such as name, address, and date of birth), Your devices, payment details, and even information about how You use a website or online service.
This policy is effective as of 21 October 2021.
Last updated: 21 October 2021
Information We Collect
Information We collect falls into one of two categories: “voluntarily provided” information and “automatically collected” information.
“Voluntarily provided” information refers to any information You knowingly and actively provide Us when using or participating in any of Our services and promotions.
“Automatically collected” information refers to any information automatically sent by Your devices in the course of accessing Our products and services.
When You visit the Site, Our servers may automatically log the standard data provided by Your web browser. It may include Your device’s Internet Protocol (IP) address, Your browser type and version, the pages You visit, the time and date of Your visit, the time spent on each page, and other details about Your visit.
Additionally, if You encounter certain errors while using the Site, We may automatically collect data about the error and the circumstances surrounding its occurrence. This data may include technical details about Your device, what You were trying to do when the error happened, and other technical information relating to the problem. You may or may not receive notice of such errors, even in the moment they occur, that they have occurred, or what the nature of the error is.
Please be aware that while this information may not be personally identifying by itself, it may be possible to combine it with other data to personally identify individual persons.
When You visit the Site or interact with Our services, We may automatically collect data about Your device, such as:
- Device Type
- Operating System
- Device settings
- Geo-location data
Data We collect can depend on the individual settings of Your device and software. We recommend checking the policies of Your device manufacturer or software provider to learn what information they make available to us.
We may ask for personal information — for example, when You subscribe to Our newsletter or when You contact Us — which may include one or more of the following:
Legitimate Reasons for Processing Your Personal Information
We only collect and use Your personal information when We have a legitimate reason for doing so. In which instance, We only collect personal information that is reasonably necessary to provide Our services to You.
Collection and Use of Information
We may collect personal information from You when You do any of the following on the Site:
- Sign up to receive updates from Us via email or social media channels
- Use a mobile device or web browser to access Our content
- Contact Us via email, social media, or on any similar technologies
- When You mention Us on social media
We may collect, hold, use, and disclose information for the following purposes, and personal information will not be further processed in a manner that is incompatible with these purposes:
- to provide You with Our platform’s core features and services
- to enable You to customize or personalize Your experience of the Site
- for analytics, market research, and business development, including to operate and improve the Site, associated applications, and associated social media platforms
- for advertising and marketing, including to send You promotional information about Our products and services and information about third parties that We consider may be of interest to You
- for internal record keeping and administrative purposes
- to comply with Our legal obligations and resolve any disputes that We may have
We may combine voluntarily provided and automatically collected personal information with general information or research data We receive from other trusted sources. For example, Our marketing and market research activities may uncover data and insights, which We may combine with information about how visitors use the Site to improve the Site and Your experience on it.
Security of Your Personal Information
When We collect and process personal information, and while We retain this information, We will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.
Although We will do Our best to protect the personal information You provide to us, We advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security.
You are responsible for selecting any password and its overall security strength, ensuring the security of Your own information within the bounds of Our services. For example, ensuring You do not make Your personal information publicly available via Our platform.
How Long We Keep Your Personal Information
However, if necessary, We may retain Your personal information for Our compliance with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.
We do not aim any of Our products or services directly at children under the age of 13, and We do not knowingly collect personal information about children under 13. If You are a parent or guardian and believe that HelpGuide has information of a child under the age of 13 please contact Us immediately at [email protected] so We can use Our best efforts to remove any such information from Our database.
Disclosure of Personal Information to Third Parties
We may disclose personal information to:
- a parent, subsidiary, or affiliate of Our company
- third-party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, hosting and server providers, analytics, error loggers, debt collectors, maintenance or problem-solving providers, marketing providers, professional advisors, and payment systems operators. These third parties have access to Your personal information only to perform these tasks on Our behalf and are obligated not to disclose or use it for any other purpose.
- Our employees, contractors, and/or related entities
- Our existing or potential agents or business partners
- credit reporting agencies, courts, tribunals, and regulatory authorities, in the event You fail to pay for goods or services We have provided to You
- courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend Our legal rights
- third parties, including agents or sub-contractors, who assist Us in providing information, products, services, or direct marketing to You
- third parties to collect and process data
- an entity that buys, or to which We transfer all or substantially all of Our assets and business
Third parties We currently use include but may not be limited to:
- Google Analytics
- We use Google Analytics to monitor and analyze the use of Our Site. Google Analytics is a web analytics website offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of the Site. This data is shared with other Google websites. Google may use the collected data to contextualize and personalize the ads of its own advertising network.
- Gravity Forms
International Transfers of Personal Information
The personal information We collect is stored and/or processed in the United States, or where We or Our partners, affiliates, and third-party providers maintain facilities.
Controlling Your Personal Information
Marketing permission: If You have previously agreed to Us using Your personal information for direct marketing purposes, You may change Your mind at any time by contacting Us using the details below with “General Privacy Request” in the subject line.
Access: You may request details of the personal information that We hold about You by contacting us using the details below with “General Privacy Request” in the subject line.
Correction: If You believe that any information We hold about You is inaccurate, out of date, incomplete, irrelevant, or misleading, please contact Us using the details provided below with “General Privacy Request” in the subject line. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.
Non-discrimination: We will not discriminate against You for exercising any of Your rights over Your personal information. Unless Your personal information is required to provide You with a particular service or offer (for example providing user support), We will not deny You goods or services and/or charge You different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties, or provide You with a different level or quality of goods or services.
Notification of data breaches: We will comply with laws applicable to Us in respect of any data breach.
Complaints: If You believe that We have breached a relevant data protection law and wish to make a complaint, please contact Us using the details below and provide Us with full details of the alleged breach with “General Privacy Request” in the subject line. We will promptly investigate Your complaint and respond to You, in writing, setting out the outcome of Our investigation and the steps We will take to deal with Your complaint. You may also have the right to contact a regulatory body or data protection authority in relation to Your complaint.
We use “cookies” to collect information about You and Your activity across the Site. A cookie is a small piece of data that The Site stores on Your computer, and accesses each time You visit, so We can understand how You use the Site. This helps Us serve You content based on preferences You have specified. You may decline cookies from the Site if Your browser permits. Your browser may allow You to activate settings to refuse the setting of all or some cookies. If You decline cookies, You may still use the Site, but You may not be able to use some portions of the Site.
If We or Our assets are acquired, or in the unlikely event that We go out of business or enter bankruptcy, We would include data, including Your personal information, among the assets transferred to any parties who acquire us. You acknowledge that such transfers may occur, and that any parties who acquire Us may, to the extent permitted by applicable law, continue to use Your personal information according to this policy, which they will be required to assume as it is the basis for any ownership or use rights We have over such information.
Limits of Our Policy
Changes to This Policy
If required by law, We will get Your permission or give You the opportunity to opt in to or opt out of, as applicable, any new uses of Your personal information.
Additional Disclosures for Australian Privacy Act Compliance (AU)
International Transfers of Personal Information
Where the disclosure of Your personal information is solely subject to Australian privacy laws, You acknowledge that some third parties may not be regulated by the Privacy Act and the Australian Privacy Principles in the Privacy Act. You acknowledge that if any such third party engages in any act or practice that contravenes the Australian Privacy Principles, it would not be accountable under the Privacy Act, and You will not be able to seek redress under the Privacy Act.
Additional Disclosures for General Data Protection Regulation (GDPR) Compliance (EU)
Data Controller / Data Processor
The GDPR distinguishes between organizations that process personal information for their own purposes (known as “data controllers”) and organizations that process personal information on behalf of other organizations (known as “data processors”). HelpGuide, located at the address provided in the Contact Us section, is a Data Controller with respect to the personal information You provide to us.
Legal Bases for Processing Your Personal Information
We will only collect and use Your personal information when We have a legal right to do so. In which case, We will collect and use Your personal information lawfully, fairly, and in a transparent manner. If We seek Your consent to process Your personal information, and You are under 16 years of age, We will seek Your parent or legal guardian’s consent to process Your personal information for that specific purpose.
Our lawful bases depend on the services You use and how You use them. This means We only collect and use Your information on the following grounds:
Consent From You
Performance of a Contract or Transaction
Where You have entered into a contract or transaction with us, or in order to take preparatory steps prior to Our entering into a contract or transaction with You. For example, if You contact Us with an enquiry, We may require personal information such as Your name and contact details in order to respond.
Our Legitimate Interests
Where We assess it is necessary for Our legitimate interests, such as for Us to provide, operate, improve and communicate Our services. We consider Our legitimate interests to include research and development, understanding Our audience, marketing and promoting Our services, measures taken to operate Our services efficiently, marketing analysis, and measures taken to protect Our legal rights and interests.
Compliance with Law
International Transfers Outside of the European Economic Area (EEA)
We will ensure that any transfer of personal information from countries in the European Economic Area (EEA) to countries outside the EEA will be protected by appropriate safeguards, for example by using standard data protection clauses approved by the European Commission, or the use of binding corporate rules or other legally accepted means.
Your Rights and Controlling Your Personal Information
Subject to certain conditions, You have the following rights:
Right to Access: You have the right to request copies of Your personal data from us. We may charge You a small fee for this service.
Right to Rectification: You have the right to request Us to correct information You believe is inaccurate. You also have the right to request that We complete information that You believe is incomplete.
Right to Erasure: You may have a right to request that We delete the personal information We hold about You at any time, and We will take reasonable steps to delete Your personal information from Our current records. If You ask Us to delete Your personal information, We will let You know how the deletion affects Your use of the Site or products and services. There may be exceptions to this right for specific legal reasons which, if applicable, We will set out for You in response to Your request.
Restrict: You have the right to request that We restrict the processing of Your personal information if (i) You are concerned about the accuracy of Your personal information; (ii) You believe Your personal information has been unlawfully processed; (iii) You need Us to maintain the personal information solely for the purpose of a legal claim; or (iv) We are in the process of considering Your objection in relation to processing on the basis of legitimate interests.
Objecting to processing: You have the right to object to the processing of Your personal information that is based on Our legitimate interests or public interest. If this is done, We must provide compelling legitimate grounds for the processing which overrides Your interests, rights, and freedoms, in order to proceed with the processing of Your personal information.
Data portability: You have the right to request a copy of the personal information You have provided to Us to be provided to You and/or another data controller, and that the format of such information be in a structured, commonly used and machine-readable format.
We have 30 days to respond to You if you make a request. To exercise any of these rights please contact Us below with “GDPR Request” in the subject line:
Privacy Compliance Team
Or write to us:
Privacy Compliance Team 1250 6th Street Suite 201 Santa Monica, CA 90401
Additional Disclosures for California Compliance (US)
Under California’s “Shine the Light” law, California Civil Code Section 1798.83, if You are a California resident California and Your business relationship with Us is mainly for personal, family, or household purposes, You may ask Us about the information We release to other organizations for their marketing purposes.
To make such a request, please contact Us via email at [email protected] with “Request for California privacy information” in the subject line. You may make this type of request once every calendar year. We will email You a list of categories of personal information We revealed to other organizations for their marketing purposes in the last calendar year, along with their names and addresses. Not all personal information shared in this way is covered by Section 1798.83 of the California Civil Code.
Do Not Track
Some browsers have a “Do Not Track” feature that lets You tell websites that You do not want to have Your online activities tracked. At this time, We do not respond to browser “Do Not Track” signals.
For any questions or concerns regarding Your privacy, You may contact Us by emailing:
Privacy Compliance Team